Intellectual Property (IP) Docketing Assistant: Remote – Salary range $55,000 to $65,000
Xsensus is an IP firm that has experienced exceptional growth since its founding in 2018 and is now one of the top 20 law firms in numbers of patents issued each year.
With transparent leadership, collaborative teamwork and technology driven processes, the Xsensus team provides unparalleled services to a rapidly expanding client base. Xsensus was also voted one of the “Best Places to Work in Virginia” by Virginia Business in 2023 and 2025.
We are seeking a junior-level Docketing Assistant who will provide administrative support to the docketing team at an exciting and growing IP firm. This is a great opportunity for someone who wants to grow their career in IP legal administrative support in a creative and stimulating environment.
Responsibilities:
- Interact with practitioners, IP specialists, and other team members as needed to accomplish various docketing related tasks.
- Assist with opening new matters, preparing and reconciling docket reports, researching and solving docket inconsistencies and questions.
- Carry out status checks on a weekly basis to ensure proper status and that our records are current.
- Tracks and ensures records and deadlines are properly and timely docketed.
- Generate reports from the docketing system as needed.
- Work on audits and various other projects and initiatives related to data integrity as needed.
Position Requirements:
- 1 to 2 years of experience in IP docketing.
- Familiarity of US patent prosecution rules and procedures (MPEP, CFR, etc.)
- Experience with an IP docketing software used to track patent and trademark prosecution matters
- Must be proficient in Word, Outlook, and Excel.
- Excellent attention to detail, as well as strong organizational and prioritization skills to allow switching from one area of responsibility to another while maintaining quality and focus in a rapidly growing firm
- Problem solving and analytical thinking combined with the ability to work in a team or independently.
- Excellent oral and written communication skills to effectively interact professionally with all members of staff and clients.
Extra Perks:
- Competitive benefits and salary
- Work from home – no costly and time-consuming commute
- Generous Paid Time Off benefit- We promote a healthy work/life balance
- Optional team building activities- Join us in friendly office competitions throughout the year
Xsensus is committed to hiring a diverse workforce and creating, cultivating and preserving a culture of inclusion within the firm.
Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our attorneys, technical experts and professional staff bring to their work helps us to create the culture we seek, augments the value that our firm can bring to our clients, and ultimately has a meaningful impact on the firm’s success.
We embrace and encourage our employees’ differences in age, race, ethnicity, family or marital status, language, national origin, physical and mental ability, political affiliation, religion, sexual orientation, gender identity or expression, socio-economic status, veteran status, and other characteristics that make our employees unique. Further, Xsensus’ diversity initiatives are applicable, in particular, to our practices and policies on recruitment and hiring; compensation and benefits; professional training; work assignments and staffing for client work; client-development opportunities; career advancement; social activities sponsored by the firm; and the ongoing development of a culture within Xsensus built on the premise of gender and diversity equity, and respect.
